Business and Marketing Administrator

POSITION SUMMARY:

Black Glass is a marketing consultancy that empowers CMOs and marketing. Honored as one of Fast Company s Innovative Companies for Business Services for 2023, we are excited to announce that Black Glass is expanding our team!

With a disruptive take on consulting, Black Glass approaches its mission with empathy, optimism, and ambition. Truly believing in the power of the CMO, Black Glass has developed innovations that support the duality of the role enabling CMOs' organizational and personal impact. 

Black Glass is part of the Interpublic Group of Companies.

We are seeking a highly organized, motivated and creative individual to join our team as a Business and Marketing Admin. Our powerhouse team moves quickly, and we are looking for someone who is highly motivated, a team player, and can hit the ground running.

This is a unique role, as it combines administrative support with the responsibilities of a junior marketing and new business lead. As this individual and the business grows, there is opportunity for this role to develop into a 100% marketing, PR, and event coordinator position. This is an incredible opportunity for someone looking to extend their capabilities in marketing within a dynamic learning environment.

In this role, you will provide administrative support for the CEO of Black Glass, including managing her calendar, organizing meetings (including prep and logistics), arranging travel and accommodations, as well as provide ad hoc admin and operations support for the larger team. This individual will also partner closely with the CEO and other Senior Leaders on planning CMO events, internal events, growing Black Glass s CMO network, and developing marketing and thought leadership content for the business.

ESSENTIAL FUNCTIONS:

Executive Assistant for Black Glass CEO (50% of Time)

• Manage calendars and organize meetings, both internally and with clients.
• Prepare meeting logistics, including booking conference rooms, visiting the NY office to set up meetings and ensure they run smoothly, managing catering and printing needs, etc.
• Arrange travel (booking flights & hotels) for Black Glass Leadership (CEO, Chief Strategy Officer, Managing Directors)
• Manage and submit expenses for Black Glass Leadership (CEO, Chief Strategy Officer, Managing Directors)
• Ad hoc team operational support including subscription management, track and recognize birthdays and special days, etc.

Marketing Coordinator (50% of Time)

• Plan and help execute LinkedIn marketing and thought leadership content
• Maintain our marketing database and customer relationship management software (no prior knowledge of software needed)
• Prepare email communications, such as invites for marketing events
• Help plan and execute marketing events including sponsorship events, CMO dinners, and more!
• Design and order custom company swag

The Key Skills to Succeed

1. Surprisingly fast - Quick thinker & efficient
2. Detail-oriented - Diligent & highly organized
3. Multi-Tasker - Highly versatile & ability to manage competing priorities
4. 3 steps ahead - is able to think ahead of situations and plan for the unplanned

EDUCATION AND EXPERIENCE REQUIREMENTS:

• 1-2 years in a marketing environment, with exposure to senior leaders, preferred
• Incredibly skilled at events and the details that goes into logistics
• Creative thinker with excellent written and verbal communication skills; must be a storyteller, visually and verbally
• Project management, operational prowess, and ability to manage multiple projects and schedules simultaneously
• Can-do attitude, flexibility, and willingness to be a team player
• Strong computer skills and proficient in Google suite & Outlook: Calendar, Docs and Drive
• High degree of executive presence, with ability to conduct yourself professionally among executives. Ability to maintain confidentiality and handle sensitive information.
• Location: Tristate & Hybrid (required to be in the NY office for important meetings currently averaging around ~1x a week)

NYC SALARY RANGE:

The salary range for this position is $ 50,000 to $70,000. Where an employee or prospective employee is paid within this range will depend on, among other factors, actual ranges for current/former employees in the subject position; market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee s/applicant s background, pertinent experience, and qualifications.

BENEFITS OF JOINING IPG:

One of our primary goals is to support the health and well-being of you and your family. Our compensation plan includes the following benefits, in addition to many others:

• Healthcare Options
  • Medical
  • Dental
  • Vision
  • Prescription
• Dependent and Health Care Flexible Spending Accounts
• 401(k) savings plan with company match
• Flexible based Paid Time Off
• Employee Assistance Program
• Legal Assistance Plan
• Tuition Reimbursement
• Employee Stock Purchase Plan
• Exclusive discounts on cell phones, gyms, and everyday purchases

IPG is an equal opportunity employer and we value diversity inclusion and equity at our company. We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, national origin, gender, sexual orientation, age, gender identity, marital status, citizenship, disability, genetic information or veteran status or any other basis prohibited by applicable federal, state or local law.