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HR Records Coordinator

University of Nebraska Medical Center UNMC Omaha, NE
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HR Records Coordinator

GENERAL REQUISITION INFORMATION

EEO Statement:
UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.
Location Omaha, NE
Requisition Number: Staff_13877
Department HR Compen/Staffing/HRIS/Payroll 50000665
Business Unit Business & Finance
Reg-Temp Full-Time Regular
Work Schedule Monday - Friday: 8:00 AM - 5:00 PM
Remote/Telecommuting No remote/telecommuting opportunity
Position Summary
Provides professional support to PAF Coordinators and Administrators across UNMC which includes guidance on SAP procedures entries, I-9 Forms procedures and ADIS electronic employee HR files) procedures.
Weekly UNMC wide audits to include SAP actions (Human Resources System), required documentation to support action in the Academic Department Information System (ADIS), and I-9 Forms and documents accuracy.
Follows up with PAF Coordinators and Administrators to correct records accordingly.
Provides support to HR departments with preparing, distributing and collecting new hire documents, and all other related personal action forms and supporting documents.
Maintains Human Resource files in ADIS (an electronical personnel) and I-9 Forms.
Position Details
Posting Category Operations
Working Title HR Records Coordinator
Job Title Admin Bus Op Associate (Clk)
Salary Grade AB15H
Appointment Type C2 - REG OFF/SERV HRLY
Salary Range $22.019 - $33.029/hourly
Job Requisition Begin Date 04/28/2025
Application Review Date 05/31/2025
Review Date Information:
Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.
Required and Preferred Qualifications

Required Education: High School education or equivalent
If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)
NA
Required Experience 5 years
If any experience is required, please specify what kind of experience:
Increasingly responsible administrative support experience to include
knowledgeable, proficient, and well-informed about modern technology and systems.

Experience in providing guidance related to internal procedures and experience in providing excellent customer’s service.

Experience with excel spreadsheets, generation of professional documents in word and generating power points documents.
Required License No
If yes, what is the required licensure/certification?
N/A
Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint
Required Other Computer Applications: N/A
Required Additional Knowledge, Skills and Abilities:
1. Accurate data entry (65 words or more per minute).
2. Regular attendance and timeliness are essential – Work schedule 8:00am to 5:00pm.
3. Ability to continuously learn and to pursue self-development through personal study, training, and education.
4. Ability to adapt and embrace change.
5. Strong organizational, planning, and communication skills.
6. Ability to handle multiple priorities with strong attention to detail.
7. Ability to organize own work, set priorities and meet critical deadlines.
8. Ability to take initiative and to work independently with minimal supervision.
9. A strong sense of urgency and ownership is required.
10. Ability to maintain high levels of confidentiality.
11. Regular attendance and timeliness are essential – Work schedule 8:00am to 5:00pm.
Preferred Education: Associate's degree
If any degree/training is preferred, please specify the type:
Office Management, Business Management, or related field
Preferred Experience:
Experience in generating reports in HRIS enterprise solutions (i.e., PeopleSoft, SAP). Experience with I-9 Forms/I-9 Forms Management Systems.
Preferred License: No
If yes, what is the preferred licensure/certification?:
N/A
Preferred Computer Applications: SAP
Preferred Other Computer Applications: I-9 Management Systems
Preferred Additional Knowledge, Skills and Abilities:
N/A
Email to a Friend https://unmc.peopleadmin.com/postings/92069

Requisition Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school education or equivalent?
    • Yes
    • No
  2. * Do you have a minimum of five years increasingly responsible administrative support experience to include knowledgeable, proficient, and well-informed about modern technology and systems?
    • Yes
    • No
  3. * If you do have a minimum of five years increasingly responsible administrative support experience to include knowledgeable, proficient, and well-informed about modern technology and systems, please elaborate. (If No indicate NA).

    (Open Ended Question)

  4. * Do you have experience in providing guidance related to internal procedures and experience in providing excellent customer's service?
    • Yes
    • No
  5. * If you do have experience in providing guidance related to internal procedures and experience in providing excellent customer's service, please elaborate (If No, indicate NA).

    (Open Ended Question)

  6. * Do you have experience with excel spreadsheets, generation of professional documents in word and generating power points documents?
    • Yes
    • No
  7. * If you do have experience with excel spreadsheets, generation of professional documents in word and generating power points documents, please elaborate (If No, indicate NA).

    (Open Ended Question)

  8. * Are you proficient in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint?
    • Yes
    • No
  9. * What is your minimum salary requirement? Please specify annual dollar amount.

    (Open Ended Question)

  10. * How did you hear about this position?
    • Careerlink
    • Employee Referral
    • HERC
    • Indeed
    • Job Fair
    • Lincoln Journal Star
    • Linkedin
    • Omaha World Herald
    • UNMC Job Site
    • Facebook
    • NEWorks
    • Handshake
    • Other
  11. * If Other, please specify the source. Otherwise, indicate NA.

    (Open Ended Question)

  12. * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
Optional Documents







Instant Answers
providedProvided by company
Full-time Employee
Date Posted April 28, 2025
Requisition Staff_13877
Located In Omaha, NE
Job Type Full-time Employee
SOC Category 43-4161.00 Human Resources Assistants, Except Payroll and Timekeeping
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