Special Events Manager

Job Type

Full-time

Description

Company name: Philadelphia Corporation for Aging

Title of position: Special Events Manager

Position type: Full Time

Pay range: $61,007.93-$70,624.30 varies based on experience.

Location: PCA Main Building

THE ORGANIZATION

A private nonprofit organization founded in 1973, Philadelphia Corporation for Aging (PCA) is a large agency that is part of the Area Agency on Aging (AAA) nationwide network. Founded as a result of the federal Older Americans Act, the AAAs are mandated to "facilitate the area-wide development and implementation of a comprehensive, coordinated system for providing long-term care in home and community-based settings, in a manner responsive to the needs and preferences of older individuals and their family caregivers." PCA carries out this mission through advocacy, stewardship of public funding, planning, development and administration of programs, and service coordination.

The mission of PCA is to improve the quality of life for older Philadelphians and those with disabilities and assist them in achieving the greatest possible levels of health, independence, and productivity.

Benefits:

• Medical, prescription drug, vision, and dental coverage
• Flexible spending plan (health and dependent care)
• EAP, life insurance, short- and long-term disability insurance
• Pre-tax commuting, and parking benefits
• 403(b) retirement plan with employer contributions and optional employee pre-tax contributions.
• Annual paid time off includes holidays, sick days, personal days, and weeks' vacation depending on tenure.

Requirements

Description of Role: Under the direction of PCA's Director of Marketing, Communications and Development, this position is responsible for the conceptualization, design, and management of events sponsored or supported by PCA, providing oversight and supervision regarding all components of the event such as budgeting, and program planning and development.

Required Education: Bachelor's degree in business administration, marketing, communications or related field. Certification in event planning, preferred.

Required Experience:

• Minimum of three years professional experience in meeting or special events design, planning, and implementation.
• Project management or program administration is desired, as is experience in sales, marketing, business development, or public relations.
• Prior experience in database management and payment platforms, preferred.

Job Responsibilities:

a. Work with departments in conceptualizing, designing and planning of events, including identifying possible venues and working with the Director of Marketing, Communications and Development in identifying partnership opportunities.

b. Oversee administrative structure and systems that ensure efficient functioning of events. Monitor workflow of department support staff as it relates to each event. Direct correspondence and follow-up activities including coordination of service agreements and certificates of insurance. Oversee event timeline, invoicing system, recordkeeping, and staffing.

c. Develop and manage events, keep detailed records of revenues and expenditures. Oversee selection and contracting of vendors.

d. Develop, hire and manage entertainment and programming for events.

e. Coordinate with all entities involved in event, such as PCA employees, attendees, vendors, committee members, and sponsors.

f. Meet regularly with all key personnel involved in the event and provide central coordination for all elements.

g. Participate in internal/external committees working on events.

h. Attend staff meetings, in-service training, and external training or meetings as required.

i. Perform other duties as assigned.

Professional Characteristics:

• Ability to conceptualize and plan successful events.
• Excellent organizational skills, strong attention to detail, and ability to manage multiple projects and deadlines.
• Well-developed sense of professionalism, in addition to leadership, and negotiation skills.
• Exhibits excellent interpersonal, verbal, and written communication skills.
• Excellent problem solving and decision-making skills.
• Self-motivated and demonstrates initiative.

Physical Requirements:

• Must be able to stand and walk for long periods of time during events.
• Must be able to lift up to 30 pounds at times.

For information on Philadelphia Corporation for Aging, including more information on our company culture, visit our website at

All applicants will receive an acknowledgement that their application has been. Those candidates selected for further consideration will be contacted.

Philadelphia Corporation for Aging is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.