Executive Assistant to CEO

This Jobot Job is hosted by: Hanani Carlisle
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Salary: $100,000 - $150,000 per year

A bit about us:

We are one of the world's largest suppliers of produce, servicing the biggest retail and food manufacturing companies around the globe.

Why join us?

Full range of benefits, including 401(k), medical, dental and vision coverage.
Company paid Life and Disability Insurance.
401(k) with a company match.
Generous PTO accrual, increasing each year.
Free Lunch Daily.
Unlimited Snacks & Refreshments.
Company is experiencing Hyper Growth - lots of opportunity for advancement!

Job Details

About the job
We are seeking a highly organized and proactive Personal / Executive Assistant to provide top-tier support to our CEO. This role requires a self-starter with exceptional organizational skills, the ability to manage complex schedules and event logistics, and a commitment to delivering outstanding results. The ideal candidate thrives in fast-paced environments, responds effectively to urgent situations, and demonstrates flexibility and discretion. This position involves responsibilities outside standard working hours to ensure seamless executive support.

Responsibilities

Must have experience supporting a C-level executive.

Manage and optimize the CEO's calendar, coordinating appointments, meetings, and events with precision.
Oversee all correspondence, including responding to emails, prioritizing action items, and ensuring timely follow-ups.
Serve as a gatekeeper, resolving conflicts, streamlining workflows, and making recommendations for smoother operations.
Plan and manage complex travel arrangements, including booking flights, accommodations, and ground transportation.
Monitor and adjust itineraries in real-time to address changes or disruptions.
Organize and execute events, showcasing exceptional planning and attention to detail.
Reconcile expenses and maintain detailed records of financial transactions.
Conduct research, prepare documents, and collect information to support decision-making and conserve the CEO's time.
Assist with ad hoc personal tasks, such as scheduling personal appointments, arranging gifts, and maintaining personal technology.
Adjust to the CEO's dynamic schedule, providing real-time updates and support as needed.
Be accessible outside traditional office hours to address urgent matters.
Handle sensitive information with the utmost confidentiality and professionalism.
Perform other tasks as assigned, adapting to the evolving needs of the CEO and the business.

Qualifications

Proven experience as an executive or personal assistant, preferably in a high-demand environment.
Superior organizational skills with meticulous attention to detail.
Strong written and verbal communication abilities.
Proficiency in managing complex calendars and travel arrangements.
Adept at using technology, including solid proficiency with Microsoft Excel.
Ability to anticipate needs, think critically, and offer solutions with minimal supervision.
Demonstrates flexibility, resourcefulness, and a proactive attitude.

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