Event Audio Visual Specialist

Salary: $29.00 Hourly
Location : St. Bonaventure, NY
Job Type: Full Time
Job Number:
Division: Finance & Administration
Department: Events & Conferences
Opening Date: 06/09/2025

Description
The Event Audio Visual Specialist provides media support for campus events, ensuring that all audio, video, and presentation technology functions properly. The Event Audio Visual Specialist serves as the technical advisor for all events supported by the Office of Events and Conferences and collaborates with event stakeholders to recommend solutions and best practices for both in-person and online livestreamed events. This role is responsible for fulfilling various operational duties based on the specific requirements of each event.

Examples of Duties
Event Production

• Manage media production for events hosted or supported by the Office of Events and Conferences including high-profile events
• Collaborate with campus stakeholders to plan and execute events
• Support event logistics, including setup, communication, on-site coordination, and post-event breakdown for internal and external events
• Coordinate technical aspects of University ceremonial events
• Produce livestreams across various platforms by setting up and testing equipment, managing live feeds, and monitoring performance for optimal operation

40%

Technical Support & Operations

• Set up, operate, and troubleshoot media production equipment, including microphones, projectors, sound systems, and video conferencing tools
• Assist faculty, staff, and guest presenters on the use of event technology
• Conduct pre-event testing of A/V systems and monitor live events to address technical issues
• Assist with the installation, maintenance, and inventory management of A/V equipment in campus event spaces
• Research and recommend appropriate event platforms, including streaming services for hybrid and virtual events
• Provide post-event support, including recording retrieval, system shutdown, and troubleshooting reports
• Control and maintain an inventory of technical equipment and supplies
• Assist with classroom technology support when event-related activities do not require attention

30%

Communication & Training

• Guide event organizers, campus departments, and presenters on technology requirements and best practices for their events
• Maintain strong working relationships university wide to enhance services and ensure proper equipment availability
• Develop and implement usage policies, procedures, and troubleshooting guides for event technology
• Recruit, supervise, and evaluate student event assistants

20%

Monitor the condition of the equipment, including lighting, sound and rigging equipment. Coordinate the repair and replacement of production equipment, including lighting and sound equipment. Organize and clean all audio and visual equipment areas at the conclusion of each event. Ensure that proper safety procedures and practices are followed during events.

10%

Typical Qualifications
Bachelor's Degree Required

Experience setting up and troubleshooting microphones, projectors, audio-mixer boards

Experience or willingness to learn event livestreaming systems and virtual meeting software

Ability to work occasional evening and weekend hours based on event calendars
Two (2) years of relevant experience and/or a combination of education and experience from which comparable knowledge and skills are acquired. Possess good organizational skills and able to communicate effectively.

• Ability to balance priorities to accomplish assigned tasks within the required timeframe and to be able to shift quickly between several tasks without loss of continuity.
• Solid conceptual, innovative and strategic thinking ability with the ability to define and articulate strategic vision of the university.
• Knowledge of video/broadcast operations, sound, lighting, and computer software; Microsoft Office; internet and other business operations. Self-motivated to stay current with emerging technologies and recommend and implement improvements.
• Ability to work under pressure, time constraints and deadlines.
• Handle highly confidential material, understanding that all University information should only be disclosed to others who have a need to know, for legitimate business or educational reasons. Have the ability to exercise and apply sound judgment and decision making skills as well as the ability to maintain integrity and confidentiality of data.

Physical strength/endurance to enable him/her to perform/participate in the following activities:

• Physically able to lift various materials up to 50 pounds.
• While performing required job tasks, physically able to remain seated, frequently to continuously.
• While performing required job tasks, physically able to remain standing up to 25% of the time.
• Possesses dexterity abilities required to perform typing, operate a computer and other office equipment, to perform filing, and related job responsibilities.
• Possesses a valid driver's license and have the ability to travel both locally and regionally, if necessary.

Applicants must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.
Full-time employees at SBU enjoy unparalleled

Abundance of Time off

Tuition Remission

• 100% undergraduate tuition remission for employee, spouse, and dependents
• 80% graduate tuition remission for employee (online and ground programs)
• 50% for spouse (ground programs only)

Full Benefit package

• 403b Retirement Plan + 10% Employer contribution after 2 years
• Health Insurance with $250 Wellness card
• Dental Insurance
• Employer Paid Vision and Life insurance
• Short-term Disability
• Employer Paid Long-term Disability
• Employee Assistance Program

Other Perks

• Free access to campus fitness center
• 2 free Division 1 Men's Basketball Season tickets
• Golf course membership discount
• Other National and Local discounts available

St. Bonaventure University is committed to providing a comprehensive benefits program designed to attract and retain high-quality Faculty and Staff. To view an overview of the benefits offered at SBU for full time employees, click the link below: